In June of 2007, the National Center for Education Statistics (NCES) published a common secondary school course classification system for high school courses. The purposes of the Secondary School Course Classification System: School Codes for Exchange of Data (SCED) are to make it easier for school districts and states to:
- Maintain longitudinal student records electronically;
- Transmit course taking information from one student information system to another;
- Meet reporting requirements;
- Reduce the cost and burden of transcript studies; and
- Use course taking information in research and evaluation of student outcomes.
In Kansas, a committee was brought together to work on developing Kansas Course codes that would be standard across all schools in Kansas. The purpose for developing the Standard Course Codes was so that they could be used on educator licenses and employment reports; and, if Kansas makes optimum use of the codes, they can become the codes used by most or all districts on student transcripts. The standard course codes developed are a system of numerical codes that are used to describe the courses taught by licensed teachers or completed by elementary and secondary students.
The Kansas Course Codes Management System (KCCMS) is the online tool whereby schools enter their courses which are then utilized in STCO reports, Pathways applications and EDCS reports. Users must apply for an account via the KIDS system.
Important Notice Regarding Student Data Privacy:
The Kansas Legislature passed SB367, Student Data Privacy Act (SDPA), and it became law starting July 1, 2014. This bill applies specifically to student data submitted to KIDS. SDPA does not replace FERPA. We must still adhere to FERPA and now also follow SDPA.
What does this mean for you? Sending confidential student data to KSDE via email to a KSDE employee is a violation of state and federal law. We are working on a flexible solution that will allow you to communicate issues and questions that contain personally identifiable information (PII). Until we have a permanent solution in place, please be sure to only send SSIDs or students’ names via an encrypted email (and then send the key in a separate email). You may also call our Help Desk at 785-296-7935.
If you have questions regarding SDPA, please work with your district administrators.