All Kansas School/Activity Bus Drivers are required to have a physical regardless of the passenger rating of the bus. All individuals primarily hired to provide transportation in a school passenger vehicle are required to have a physical. Per K.A.R. 91-38-6, the physical requirement shall be those found in the U.S. Department of Transportation, Federal Motor Carrier Safety Administration (FMCSA) regulation 49 C.F.R. 391.41 which states .“A person subject to this part must not operate a commercial motor vehicle (in our case a school/activity bus and or school vehicle) unless he or she is medically certified as physically qualified to do so”. The Kansas Department of Education is committed to having Kansas School/Activity Bus and or School Vehicle Drivers be medically certified and physically qualified and has no intention of deviating from this requirement.
The phyisical shall be completed using either the Federal Medical Examiners Report and Certificate or the Kansas State Department of Edcuation Medical Examiners Report and Certificate.
Federal Medical Examiner Report MCSA 5875 (PDF)
Federal Medical Examiners Certificate MCSA 5876 (PDF)
Find a certified Medical Examiner for Category #1 drivers
FMCSA Medication Information
Federal Schedules of Controlled Substances
School/Activity Bus Drivers and School Vehicle Drivers, who are employed by a school district and have not declared category #1 or #3 on their medical self-certification may use the exception for government entities found in 49 CFR 390.3. They may have their family physician or other medical examiner of their choice, who is not on the National Registry of Certified Medical Examiners perform the physical. A Doctor Notification document is linked below which can be provided to the medical examiner to explain this exception.
The Kansas State Department of Education Medical Examiners Report & Medical Examiners Certificate, form SBSU_MER & form SBSU_MEC can be used in lieu of MCSA 5875 and MCSA 5876. Forms SBSU_MER & form SBSU_MEC can only be used if the driver meets the following:
KSDE Physical Form SBSU_MER & SBSU_MEC
Doctor Notification Letter
Kansas State Department of Education Physical Waiver Information and Forms (PDF) Information including a fillable form which may be used to meet the physical waiver requirements found in KAR 91-38-6
Medical Certification is part of the CDL, any person applying for a CDL on or after January 30, 2012 must certify with the State's Driver's License Agency to one of four categories:
The Kansas Department of Revenue advises after your initial self-certification you will have to recertify when:
1. Anytime you change categories.
2. Anytime you renew your CDL.
3. Anytime you upgrade your CDL class. (go from a class B to a class A)
4. Anytime you add endorsements to your CDL
5. Anytime your medical card expires if you are a category 1.
It is important for CDL holders to understand & know their medical self-certification category and check their status on-line at least annually.
If your driver is a medical self-certification category #1 or #3, a copy of the medical examiners certificate has to be sent in and has to be done by an examiner on the National Registry of Certified Medical Examiners. If the driver is a category #1 or #3 an updated medical examiners certificate must be submitted to the state every time it expires.
If the school bus driver works and drives only for the school district, we recommend they be a category #2 on their medical self-certification. Category #2 drivers DO NOT send a copy of their medical examiners certificate to the state. Category #2 is an interstate classification which means the driver can legally drive a school bus out of state. Drivers can change their medical self-certification category at any time if they were to get a job where a category #1 was required. .
You may certify or change your certification anytime provided your CDL status is valid using the Kansas Department of Revenue on-line certification form.
Kansas Department of Revenue on-line Certification Form
You may also certify using a paper form http://www.ksrevenue.org/pdf/cdl_med_cert.pdf
and mailing or faxing to:
Attn: Medical Certification
P.O. Box 2188
Topeka, KS 66601
Click on links below for more information:
Frequently Asked Questions About Medical Self Certification
(Kansas Department of Revenue)
Insulin dependency is a disqualifier for the Kansas Bus Driver DOT physical requirement under 49 CFR 391.41. Once the driver, who is required a DOT Physical under KAR 91-38-6, begins taking Insulin to control diabetes their current medical examiner's certificate becomes null and void.
FMCSA has a process by which the doctor who is prescribing insulin can complete a form if the driver meets certain conditions. This form then goes to the medical examiner who makes the final decision on whether or not the driver can drive for 12 months.
KSDE will accept this form and process. However, please remember even if the doctor treating the diabetes and prescribing the insulin completes the form, the medical examiner who performs the physical, may not agree or approve and issue a valid medical examiner's certificate. This form is only valid for one year.
A driver, taking Insulin to control diabetes, would also be able to apply for a Kansas State Department of Education DOT physical waiver under KAR 91-38-6. This wavier, if approved by the distirct's governing board, is only valid for operation of the districts vehicles in the state of Kansas. Here is link to our forms and process Kansas State Department of Education Physical Waiver Information and Forms
49 CFR 391.41 Excerpt:
Physical qualifications for drivers
(b) A person is physically qualified to drive a commercial motor vehicle if that person—
(3) Has no established medical history or clinical diagnosis of diabetes mellitus currently requiring insulin for control;
School Bus Safety Director
School Bus Safety Public Service Administrator
School Bus Training Coordinator
Senior Administrative Assistant
The Kansas State Department of Education does not discriminate on the basis of race, color, religion, national origin, sex, disability, or age in its programs and activities. (more information...)
To accommodate people with disabilities, on request, auxiliary aides and services will be provided and reasonable modifications to policies and programs will be made. To request accommodations or for more information please contact the Office of General Counsel at email@example.com or by 785-296-3201.