Kansas State Department of Education

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Guidelines and Manuals

Online Budget Packet Document

Click here to see guidelines included in the online budget packet



Credit Card Guidelines

Mileage Rates (reimbursement rate per mile for privately-owned vehicles)
FY 2018 State Reimbursement Rate : Effective July 1, 2017: As authorized by K.S.A.75-3203a, the Secretary of Administration has fixed the private vehicle maximum mileage reimbursement state rate for FY 2018 at 53.5 cents per mile. This rate was set on January 1, 2017, and remains unchanged.
Source: https://www.admin.ks.gov/resources/informational-circulars/informational-circulars---accounting/fy2018---accounting-info-circs 

Is a district required to pay the state’s mileage reimbursement rate of 53.5 cents for privately-owned vehicles?
Answer: No, a local board of education can decide to reimburse teachers/parents at a rate other than the state rate. If the mileage rate your district reimburses exceeds the federal mileage rate (54.5 cents per mile), there are tax consequences.

Federal Reimbursement Rate: Effective January 1, 2018: The federal mileage private vehicle mileage reimbursement rate was set at 54.5 cents per mile.

Additional Useful Information

School Finance Team Director
Craig Neuenswander

Questions about this page contact:
Sherry Root

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