Online Budget Packet Document
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Credit Card Guidelines
Mileage Rates -- Reimbursement rate per mile for privately owned vehicles
State Reimbursement Rate: 56 cents
Effective January 1, 2021: As authorized by K.S.A.75-3203a, the Secretary of Administration has fixed the private vehicle maximum mileage reimbursement state rate for FY 2021 at 56 cents per mile.
21-A-008 Upated FY 2021 Private Vehicle Mileage Rates (effective January 1, 2021) (supersedes 21-A-001)
As a result of the implementation of KPERS Working After Retirement (WAR) 3rd Party/Independent Contractor member contributions, a new account code has been added to SMART to use for employer contribution expenditure tracking. The following account code is eligible to be used starting immediately.
Account Code Description Short Description 518101 ER KPERS WAR 3rd PTY/CNSLNT SHARP REQ
This account code is to be used to track non-payroll employer contributions for KPERS WAR 3rd Party/Independent Contractor member type ACTR that are not tracked in SHARP. Agencies are reminded that they will need to work with KPERS to establish reporting procedures and billing frequencies for these members. As these member contributions are not tracked in SHARP agencies are required to be billed via a SMART interfund for amounts due to KPERS. Agencies should use SMART account code 518101(ER KPERS WAR 3rd PTY/CNSLNT) to record the expense side of the interfund.
Any interfunds that have been processed using any SMART account code other than 518101 will need to be corrected by creating a journal voucher in the Accounts Payable module, not Interfund module See the How to Enter a Journal Voucher job aid for instruction on entering the AP journal voucher. The payment method on the Payments tab of the journal voucher may need to be changed to ‘CHK’ in order to save the journal voucher. Submit a ManageEngine Service Desk ticket if you need additional assistance.
Printable Version of 17-A-007
Is a district required to pay the state’s mileage reimbursement rate of 56 cents for privately-owned vehicles?
Answer: No, a local board of education can decide to reimburse teachers/parents at a rate other than the state rate. If the mileage rate your district reimburses exceeds the federal mileage rate, there are tax consequences. Effective January 1, 2021, state and federal rates are both set at 56 cents per mile. The POV reimbursement rate used between July 1 - December 31, 2020, was 57.5 cents.
Federal Reimbursement Rate: 56 cents
Effective January 1, 2021: The federal privately-owned vehicle mileage reimbursement rate decreased to 56 cents per mile.
School Finance Team Director
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