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Extraordinary Need State Aid Program


Guidelines

  • Each school district that makes application for extraordinary need state aid must submit an online application in a format provided by the State Department of Education by June 30, 2017.
     
  • A committee to review the extraordinary need applications will consist of the following:

       Dale M. Dennis, Deputy Commissioner of Education
       Craig Neuenswander, Director, School Finance
       Jim Porter, State Board of Education Member, District 9
       Ken Willard, State Board of Education Member, District 7
       (1) Superintendent or retired superintendent
             (not involved in any of the applications received)

  • Applications must be received by June 30, 2017.  School districts will receive an approval/denial as soon as the State Board of Education approves/disapproves.
     
  • The State Department of Education will schedule hearings to be held in Topeka early in July to receive testimony from school districts submitting extraordinary need applications.  The State Department of Education will provide an option of conducting the hearing via conference call or in person.
     
  • The State Board of Education will make the final approval/disapproval of the applications.
     
  • The sole purpose of the extraordinary need application is for school districts to provide the State Department of Education an explanation of their unusual or extraordinary circumstances concerning declining enrollment. Listed below are examples/guidelines which may qualify for a school district to submit an application for extraordinary need funding.
  1. Extraordinary Decline in Enrollment
     
    • Applications will be considered for enrollment declines from September 20, 2014 to September 20, 2016. 

       School districts with high cash balances will receive low priority.
  • All expenditures from the State School District Extraordinary Need State Aid program must be approved by the State Board of Education.
     
  • The State Department of Education does not have authority to exceed the appropriation for this program which is $2,593,452.
     
  • The State Department of Education will provide a summary of any approvals/denials to the Division of the Budget and the Legislative Research Department for their information.
     
  • The approval/denial made by the State Board of Education on any application for extraordinary need funds will be submitted, in writing, to the school district following approval of the State Board of Education.
     
  • The extraordinary need application should be approved by the local board of education at its next meeting after the application is submitted.

 

 

Extraordinary Need State Aid Program Application

Name/Number of Unified School District
Address
Contact Person Name
Contact Person Title
Contact Person Phone
Contact Person E-mail
Date
Year
Amount of Extraordinary Need State Aid Requested
 $
Explanation of Circumstances Requesting Extraordinary Need State Aid

Please enter Estimated Unencumbered Cash Balances for the following funds (7/1/2017)

Supplemental General
At-Risk (K-12)
Bilingual Education
Contingency Reserve
Driver Training
Parent Education Program
Four-Year-Old At-Risk
Professional Development
Summer Program
Virtual School
Vocational Education (CTE)
Textbook & Student Materials Revolving
Special Education
Federal Funds

Enrollment Appeal

1. 2014-15 FTE Enrollment
2. 2015-16 FTE Enrollment
3. Enrollment Decline (Line 1 - 2)
4. 2016-17 FTE Enrollment
5. Enrollment Decline (Line 2 - 4)
6. Total Enrollment Decline (Line 3 + 5)
Estimated 2017-18 general fund budget reduction

Supporting Documentation

Supporting documentation

  • General fund budget --- Code 06
  • Supplemental general fund budget --- Code 08

PLEASE SEND ALL DOCUMENTATION VIA E-MAIL ATTACHMENT TO: ensap@ksde.org

 

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