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KEEP For Building Leaders

Information on How to Use the EDCS and KEEP Web Applications

For information on all technical aspects of using EDCS or KEEP including:
    • 2014-2015 Enhancements
    • Using EDCS to prepopulate KEEP
    • Registering teachers to use KEEP
    • Working your way through KEEP screens/tabs
    • Uploading Artifacts
    • Self-Training Resources
    • KEEP Application User Guide
    • And more...

please see the KEEP Software Technical Information page

Building Leader Resources

Log into KEEP through Authenticated Web Applications: https://svapp15586.ksde.org/authentication/login.aspx 



Paper Version of Keep

As well as being provided for those districts and cooperatives that do not use the online version of KEEP, the Paper Version of KEEP is useful for viewing the various steps and what information will need to be completed at each step.  It's a good way to see an overview of the process when you don't have access to the online KEEP application.


    Timelines & Progressions


    Student Growth Measures (SGMs)

    Student Growth Measures are a new component of all Kansas Educator Evaluation systems for 2014-2015. Please review the following pages for more information:

    Who can use KEEP? How often are educators evaluated?

    Who can use KEEP?

    All teachers who have a Kansas teacher license will be in the EDCS data base and able to use the KEEP Evaluation System and Repository. Other professional staff such as nurses, school psychologists, speech pathologists, etc. who do not hold teacher licenses, but do hold other types of state licenses, will be evaluated using the same evaluation processes that they have used in the past.

    How often are teachers evaluated?

    • Teachers in their first two years of teaching - Evaluated once each semester.  To be completed by the 60th day of the semester.
    • Teachers in their 3rd and 4th year - Evaluated once per year.  To be completed by February 15th.
    • Teachers in their 5th year and beyond - At least one time every three years.  To be completed by February 15th.
    • Retired and Rehired teachers - Teachers who have taken KPERS retirement and have then been rehired back will be considered as new hires, and will be evaluated with 2 cycles per year for their first and second year in rehires/new hires status. Please use this opportunity to enhance your on-going professional development goals and mentoring discussion with your building leader. Your expertise and experience will be utilized effectively through the evaluation process.

    General Information about Kansas Educator Evaluations

    Full Version (PDF)

    Full size (PDF)


    The KSDE method and final guidelines that include student growth as a significant factor in its teacher and principal evaluation and support systems are as follows:

    1. LEAs may select an evaluation system of choice for the instructional practice component--such as the Kansas default model (KEEP), commercial vendor based, or an LEA locally developed evaluation system, provided each district submits the annual Kansas D2 Assurances form stating how they will meet the six guidelines stipulated in the Kansas Flexibility Waiver.
    2. All Kansas LEAs will determine an overall Summative Evaluation Rating per evaluated educator regardless of the evaluation system chosen by a district.
    3. A Summary Rating for Student Growth Measures will be determined by using some combination of three approved student growth measures. One growth measure, as described on the Summary Rating Matrix, must be a Kansas State Assessment for those teachers of tested grades and subjects.
    4. A teacher/principal must meet two of three growth measures in order to receive a Summary Rating of Effective.
    5. KSDE will define for the state what it means to meet growth on Kansas State Assessments.
    6. A Summary Rating for Educator Instructional Practice will be determined by using the vetted rubrics for any evaluation system chosen by a district.
    7. A Summary Rating for Student Growth and a Summary Rating for Educator Instructional Practice, combined, will determine the overall Summative Evaluation Rating. School districts decide upon substantial weightings that are describable and defensible for Summary Rating #1 and #2 to complete the Summative Evaluation Rating.
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    The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. (more information...)