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Kansans Can School Redesign - Training Content

Introduction to this page: 

What will you find on this page? 

This page houses all of the content used during the Kansans Can School Redesign Project Plan Year. As systems continue to engage in the work of continuous improvement, systems, and the schools that create them, will need to intentionally design learning environments and opporunities that will leverage student success and the actualization of our vision for education in Kansas: to lead the world in the success of each student. The content on this page is what the KSDE Redesign Team, in collaboration with our Education Service Centers, used to walk over 190 schools through the transformational Redesign Plan Year. This content is the culmination of 5 years of work and action research. This content represents the best of our learning these last five years regarding what it takes for schools to think differently about how they 'do school'. Are you ready to Redesign? This content is the first step on your system/school's journey to leading the world in the success of each student!

How should the content on this page be used? 

This content should be used by system and/or builidng leaders as part of a strategic and robust plan to lead school(s) through the goal setting and action planning journey. By following the guidance and content, your school will be able to: determine your needs, set goals, investigate strategies, and create a long-term plan for implementation and sustainability, all while actively building a learning culture. This content provides the framework for what a year of intense staff development might look like; but it is up to dedicated system and building leaders to execute the work!

*Use this Facilitator Guide to help you work through the Kansans Can School Redesign training content.* 

 

Here are two examples of how districts used this content to Redesign internally:

Redesign Plan Year

What happens during the Plan Year? (Plan Year Timeline

During the Plan Year, schools (or systems) work through a strategic planning process rooted in Design Thinking and the 4 Disciplines of Execution to: create a shared vision; develop goals; prototype and test strategies; and engage in data collection, analysis, and reflection. The work that takes place is always meant to be done with the authentic engagement and participation of all staff and, on occasion, students and stakeholders. 

What are the phases?

Redesign is broken into 5 phases: Mission Inception, Building the Launchpad, Designing the Rocket, Building the Rocket, and Show and Launch.

Accounting for Leadership & Culture- 

We know that in order for the work of Redesign to be impactful, the conditions within your school/system must be ready to support change! Utilize the 'Leadership and Culture' slides linked below to help you intentionally focus on leadership and culture throughout each phase of the Redesign Plan Year. Two key activities you will want to incorporate include: Crafting a Why & Shared Vision and estblishing a culture for Inquiry, Innovation, and Exploration. Learn more about how all of that fits together in our presentation titled "Plan Year- Leadership & Culture". 

 TitleOwnerModified Date Description
Book Study Guide- The New School RulesSarah Perryman5/6/2022DownloadOPTIONAL ACTIVITY
Plan Year - Look For Document (Coach's Guide)Sarah Perryman5/9/2022DownloadRESOURCE- This document outlines the expectations for each phase of the Redesign Plan Year and provides coaches with questions they might ask along the way.
Plan Year ChecklistSarah Perryman5/9/2022DownloadRESOURCE- This Checklist will help you ensure that you are completing all of the required activities for the Redesign Plan Year.
Plan Year- Leadership & Culture SlidesSarah Perryman5/9/2022DownloadRESOURCE- Use these leadership and culture slides throughout the plan year to ensure your school(s) is/are ready to execute on their Redesign work.
Redesign Plan Year WorkbookSarah Perryman5/10/2022DownloadASSIGNMENT- This powerpoint outlines and houses all of the assignments a school can expect to complete during the Plan Year.

Mission Inception (Leadership & Culture)

In this section, you will learn about how to set up your organization for Kansans Can
School Redesign.

If you need support in turnkeying the Mission Inception powerpoint/content, check out how KSDE
kicked off Apollo III here

 
Optional Resources: 

Optional Activity from Design a Better Business: Team Charter Canvas

Optional Reading from the Center for Educational Leadership: "Principals: Our Advice and Resources for Establishing Instructional Leadership Teams" (UWCEL, 2018)

Additional/Optional Resources regarding Communication & Communication Planning: 

 TitleOwnerModified Date Description
Communication/Action Plan (PDF)Sarah Perryman5/6/2022DownloadASSIGNMENT - ONGOING This document is meant to help you and your team draft a comprehensive communication plan for your school improvement work.
Communication/Action Plan (Word) Sarah Perryman5/6/2022Download 
Mission Inception Kick Off PowerPointSarah Perryman5/9/2022DownloadRESOURCE- This ppt was used by KSDE staff to launch 'Mission Inception' for the Apollo III cohort. This ppt can be modified to kick off the Redesign Plan Year in your system/school.
School Redesign Team Roles and ResponsibilitiesSarah Perryman5/6/2022DownloadASSIGNMENT
Selecting Your Pilot & CoPilotSarah Perryman5/6/2022DownloadSUPPORTING DOCUMENT

Building the Launchpad (Data Analysis)

This phase emphasizes the foundational understanding of redesign and allows teams to develop their
shared vision for redesign in their communities.
 
Meeting 1 Goals: 
  • Understand our ‘Why’
  • Create a Shared Vision
  • Determine Need and Analyze Data
  • Develop an Engagement Plan
  • Communicate with Stakeholders
Meeting 2 Goals: 
  • Share your Collective Why and Shared Vision
  • Determine Current and Future State
  • Data Dive
  • Inventory of Current Work
  • Build a Purposeful Community
  • Continue to Communicate with Stakeholders
 
Optional Resources: 
 TitleOwnerModified Date Description
Building the Launchpad Meeting 1 PowerPointSarah Perryman6/3/2022DownloadPOWERPOINT - This is the content you will need to facilitate meeting 1 of 'Building the Launchpad'.
Building the Launchpad Meeting 2 PowerPointSarah Perryman6/3/2022DownloadPOWERPOINT - This is the content you will need to facilitate meeting 2 of 'Building the Launchpad'.
Business & Community Engagement Action Plan (PDF) Sarah Perryman5/9/2022DownloadRESOURCE- Use this action planning template as a means for strategically developing your stakeholder engagement plans and procedures.
Business & Community Engagement Action Plan (Word) Sarah Perryman5/9/2022Download 
Change Readiness EvaluationSarah Perryman5/31/2022DownloadASSIGNMENT (Optional)- This assignment is meant to help your team in evaluating your 'readiness for change'. This exercise comes from the book "Leading Change in Your School" (Reeves, 2009).
Create & Share Your Collective 'Why'Sarah Perryman5/10/2022DownloadASSIGNMENT- Meeting 1 - This assignment is meant to help you reflect on your 'Why' and the process you used to create it.
Culture Survey QuestionsSarah Perryman5/31/2022DownloadRESOURCE- This document allows you to see the questions used on the Redesign School Culture Survey. You can use these questions to build your own survey, or contact KSDE to gain access.
Data Dive Note Taking SheetSarah Perryman5/31/2022DownloadASSIGNMENT- This note-taking sheet is aligned with a data-dive protocol that teams can use to drive discussion around their local and state-level data.
Improvement Plan InventorySarah Perryman5/31/2022DownloadASSIGNMENT- During Meeting 2, you will be asked to ensure that the work you are beginning aligns with the strategic/improvement plan(s) already in use at the system and building level. You will use this inventory throughout to ensure coherence.
Picture Cards - Community ValuesSarah Perryman5/26/2022DownloadRESOURCE- These cards can be used to help determine what it is your various stakeholder groups value. These were put together by ESSDACK.
Redesign Principle ReflectionSarah Perryman5/10/2022DownloadASSIGNMENT - Meeting 1 - During this meeting, you will evaluate where you are as it relates to implementing the 4 Redesign Principles.
School Redesign Team Outreach PlanSarah Perryman5/9/2022DownloadRESOURCE- This is an additional resource that you can use to strategically plan your communication and outreach.
Stakeholder BlitzSarah Perryman5/26/2022DownloadOPTIONAL ACTIVITY- This activity is one way that you might go about soliciting feedback from your various stakeholder groups. This was put together through Greenbush's partnership with Think Wrong out of KU.

Designing the Rocket (Setting Goals & Selecting Strategies)

This phase builds on the shared understanding of redesign and is the time when teams begin to explore the needs
of their communities by
developing solutions, or prototypes, to rethink the school experience. The four principles
of redesign provide guidance as schools design their new school models. This phase is also the time when
School Redesign teams engage their larger community in creating solutions and prototypes.
 
Meeting 1 Goals: 
  • Understand the Design Thinking process
  • Experience Empathize, Define, and Ideate
  • Determine your current state
  • Create a plan to Turnkey with your staff
  • Continue to communicate with stakeholders
Meeting 2 Goals: 
  • Evaluate Current Practices and Impact
  • Ideate and Prioritize
  • Create Goal Areas and learn about Investigation Teams
  • Ensure System Alignment and Support
  • Create a plan to Turnkey with your staff
  • Continue to communicate with stakeholders
Meeting 3 Goals: 
  • Understand and evaluate current use of the 4 Redesign Principles
  • Understand how to use Design Thinking
  • Establish Goals & Goal Area Investigation Teams
  • Establish Measures 
  • Create a plan to Turnkey with your staff
  • Continue to communicate with stakeholders

 

Optional Resources: 

During meeting 1, teams are asked to conduct an 'Initiative Inventory' to better understand their current state. Two optional inventories (option 1/option 2) are included in the powerpoint; however, you are free to adjust these as you see fit. 

Optional alternative activities for working through the Design Thinking Process: Empathize & Define activity and Ideate & Prototype activity.

Optional reading between Designing the Rocket meetings: "What drives collective efficacy?" (ASCD, 2019)

 TitleOwnerModified Date Description
Designing the Rocket Meeting 1Sarah Perryman6/3/2022DownloadPOWERPOINT- This is the content you will need to facilitate 'Meeting 1' of the Designing the Rocket phase.
Designing the Rocket Meeting 2Sarah Perryman6/7/2022DownloadPOWERPOINT- This is the content you will need to facilitate 'Meeting 2' of the Designing the Rocket phase.
Designing the Rocket Meeting 3Sarah Perryman6/7/2022DownloadPOWERPOINT- This is the content you will need to facilitate 'Meeting 3' of the Designing the Rocket phase. Note, this meeting only needs to be a half-day meeting.
Discipline 1: Determine your FocusSarah Perryman6/3/2022DownloadASSIGNMENT- Use this thinking sheet as a means for drafting out your essential goals and/or areas of focus for this improvement cycle.
Four Redesign Principles- Elevator SpeechesSarah Perryman5/31/2022DownloadRESOURCE- If you need quick and easy explanations of the Four Redesign Principles, you can use this short 'elevator speech' style explanation.
Investigation Team Overview & Planning TemplateSarah Perryman5/9/2022DownloadRESOURCE- Use this resource as a means for leading and facilitating Goal Area Investigation Teams.
Persona CanvasSarah Perryman5/9/2022DownloadASSIGNMENT- Complete a persona canvas for all the various students/student groups you have within your school/classroom. This template is one of the ways in which you will empathize as part of the Design Thinking process.
Personalized Learning - Deep DiveSarah Perryman5/31/2022DownloadRESOURCE- This PowerPoint is an optional tool you can utilize to better unpack the Kansas Definition of Personalized Learning.
Personalized Learning - DefinitionSarah Perryman5/31/2022DownloadRESOURCE- This document provides the full definition of the Kansas definition for Personalized Learning.
Personalized Learning - GraphicSarah Perryman5/31/2022DownloadRESOURCE- This is a graphic depicting the Kansas definition of Personalized Learning.
Professional Learning Summary SheetSarah Perryman5/31/2022DownloadRESOURCE- This example note-taking sheet is one you/your teams can use as you research and investigate the 4 Redesign Principles and/or strategies that come out of your GAITs.
Redesign Principle- Gap AnalysisSarah Perryman6/3/2022DownloadASSIGNMENT- Use this present state/future state template to determine where you currently stand when it comes to executing on the four Redesign principles.
SAMPLE Redesign WorkbookSarah Perryman5/9/2022DownloadRESOURCE- This sample workbook provides you with an example of what a completed/living workbook might look like for a school building.
Sample Student ProfilesSarah Perryman5/31/2022DownloadRESOURCE- These profiles can be used to help your teams practice completing the 'Persona Canvas'. This is not a required resource, but it should be seen as an example of what to consider when empathizing with students.
The Better Way ChallengeSarah Perryman5/31/2022DownloadASSIGNMENT- Use this 'challenge' to help your team learn how to engage in the Design Thinking Process.

Building the Rocket (Selecting & Implementing Strategies)

This phase builds on the design work done in the design phase in which schools determined goal areas and
strategies to investigate fo
r their school. During this phase, school teams are asked to construct initial
‘prototypes’ of their strategies to begin testing at their school sites. For each strategy, school teams are
asked to analyze the current and desired future state of their strategies, the gaps between these states,
and initial action plans to put their prototypes in motion.
 
Meeting 1 Goals: 
  • Prioritize, refine, and develop action plans to test your prototypes
  • Develop monitoring and supporting processes for testing and beyond
  • Create scoreboards and accountability plans
  • Plan for School Redesign Team (SRT) turnkey of materials and continued support 
Meeting 2 Goals: 
  • Understand the Leadership and Culture component to ‘Staying Accountable’
  • Prioritize, refine, and develop Action Plans to test your prototypes
    • Learn a Data Debrief Protocol
    • Determine how Strategies for scaling will be selected
  • Develop monitoring and supporting processes for Testing and beyond
  • Plan for SRT turnkey of materials and continued support
Meeting 3 Goals: 
  • Understand leading through technical and adaptive challenges
  • Update strategy progress monitoring
  • Create a ‘Resource Implication Template’ and ‘Strategy Analysis Template’
  • Check in with your coach

 

Optional Resources: 

Optional Reading: The 4 Disciplines of Execution Executive Summary from www.summary.com 

Optional Recordings: Design Thinking and the 4 Disciplines of Execution (KSDE) 

To see even more examples of Scoreboards, check out this collection of submissions from Fall 2021. 

 TitleOwnerModified Date Description
Building the Rocket - Meeting 1Sarah Perryman6/7/2022DownloadPOWERPOINT- This is the content you will need to facilitate Meeting 1 of 'Building the Rocket'.
Building the Rocket - Meeting 2Sarah Perryman6/7/2022DownloadPOWERPOINT- This is the content you will need to facilitate Meeting 2 of 'Building the Rocket'.
Building the Rocket - Meeting 3Sarah Perryman6/7/2022DownloadPOWERPOINT- This is the content you will need to facilitate Meeting 3 of 'Building the Rocket'.
Resource Implication AnalysisSarah Perryman5/9/2022DownloadASSIGNMENT- When thinking about strategies you want to scale (beyond your prototype), you will need to consider the implications for your tangible and intangible resources. Have each GAIT complete their analysis for the prototypes they wish to scale.
Strategic Action Plan TemplateSarah Perryman6/7/2022DownloadOPTIONAL RESOURCE- If your school/system is seeking an alternative strategic planning template, this document can serve as such.
Strategy Report/AnalysisSarah Perryman6/29/2022DownloadRESOURCE/ASSIGNMENT- Use this template to help your team evaluate the effectiveness/feasibility/impact/etc. of tested and/or embedded strategies to make better decisions about how your work moves forward.
Supporting Prototypes- Scoreboard ExamplesSarah Perryman6/7/2022DownloadRESOURCE- If you need more scoreboard examples, you can find examples, with notes, here.

Show & Launch (Strategy Analysis)

This phase is an opportunity for school teams to review progress of their prototypes, plan for school-wide
adoption, and asse
mble comprehensive redesign plans to share with stakeholders. The phase includes
onsite visits to collect feedback, observe evidence, and debrief next steps as a school redesign team.
Feedback from onsite visits supports school teams with finalizing comprehensive redesign plans,
which are shared with the Launch Readiness Committee, and ultimately, the local Board of Education
for approval.
 
Meeting 1 Goals: 
  • Review and provide feedback on Redesign Workbook components, format, and
    School Redesign Team readiness
  • Review and simulate Evidence Collection for on-site visit
  • Align next steps for coach and SRT toward ‘Show and Launch’
On-Site Visit and Presentation Goals: 
  • Work with your coach to demonstrate the results of your Redesign Plan Year
  • Present your Redesign Plan before a Launch Readiness Committee (LRC)
 
Optional Resources: 

Optional Go for Launch Letter Template and Not Yet for Launch Letter Template

 TitleOwnerModified Date Description
Elements of Effective StorytellingSarah Perryman6/7/2022DownloadRESOURCE- Use these tips to ensure that your final presentation is compelling and engaging.
Evidence Collection PlannerSarah Perryman5/9/2022DownloadRESOURCE- This is one way that you might gather feedback during your 'Show and Launch' On-Site Visit.
On-site Visit Note-taking TemplateSarah Perryman6/7/2022DownloadRESOURCE- This is a one page digital document you can use to capture notes/feedback during your on-site visit.
Show and Launch - Meeting 1Sarah Perryman6/7/2022DownloadPOWERPOINT- This is the content you will need to facilitate Meeting 1 of 'Show and Launch'.

Launch & Ascent

CONTENT COMING SOON

 TitleOwnerModified Date Description

Kansans can School Redesign Project logo

Kansans Can School Redesign HOMEPAGE

Follow @KSDEredesign

Questions about this page contact:

Accreditation & Design Coordinator
Sarah Perryman
(785) 296-1074
sperryman@ksde.org

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