·         It is mandatory that school districts submit three individuals who are willing to be contacted and assist in the event of an emergency. This, of course, can occur “after hours” and individuals listed must be willing to help when needed

• This must be completed online and submitted as soon as possible, but not later than July 15.
   
• It is required that the transportation director be one of the three individuals listed.  The transportation director must be employed by the school district.  This cannot be a contractor employee
   
• It is extremely important that the information be accurate
   
• Do not reply to this email and say nothing has changed.  The update form is a computer application that populates the data for us. If you do not fill out the form, the application will show the school district did not respond and you will continue to receive emails reminding you to submit the information.  If you submit incorrect information, that is what will appear in the KBESS book
   
• You must submit a secondary number for each person listed in KBESS.  This number must be a number where they can be reached after hours.  DO NOT submit the office number as the secondary number
   
• Please submit only ONE form per district.  Please communicate within your district to determine who is responsible for completing the form. Only the first form received will be uploaded into the KBESS book.  If your information changes after you submit, you will be given an opportunity in early August to submit those changes
   
• There are eight mandatory fields that need to be completed for this process. To update your information please follow the steps below
   
• This information must be submitted online. Paper forms, phone calls, emails, faxes, etc. will not be accepted
   
• Check your current KBESS information before getting started by clicking on the following link:
  
  http://www.ksde.org/Agency/Fiscal-and-Administrative-Services/School-Finance/School-Bus-Safety/Kansas-Bus-Emergency-Service-System

Instructions for completing the online KBESS Update Form:

1.  The individual (school district employee) who is actually completing the form enters their name, email and USD number.

2.  Enter the name of the Transportation Supervisor / Director. (Note: Do not list your contractor’s name for this position.  Per Kansas law this person must be a school district employee).

3.  Does the district contract for route bus services?  If yes, then you must complete the contractor information fields when you get to the bottom of the form.

4. Does the district contract for your special needs transportation? If yes, please enter the name for the special needs contractor only in the provided field underneath the question field.

5.  If you will be entering bus route contractor information on the bottom of the form enter yes or no in the appropriate field.

6.  If your district information is correct (when you checked it by using the link above), click yes and you are done; hit submit.  If it is not correct, click no and continue with completing the KBESS online form.

Note: If you have an automated phone system that requires an extension number for any of your contacts, please include it with the phone number.

6.  If some of your information is correct and some is not, you will need to complete the entire form as if none of the information is correct.

7.  Enter your contacts in the order they should be contacted in the event an emergency arises.  Your contacts must include the transportation director/supervisor, but may also include bus mechanic, superintendent, board clerk, principal, bus driver, etc.

8.  Please use the additional information field to clarify any and all changes and eliminate the need for us to contact you with questions.

The KBESS online update form can be found at:

http://www.ksde.org/Agency/Fiscal-and-Administrative-Services/School-Finance/School-Bus-Safety/Kansas-Bus-Emergency-Service-System

Thank you.  We appreciate your immediate attention.