The voluntary Kansas Bus Purchasing Program is designed to assist Kansas Unified School Districts and Interlocal Cooperative Agreements in purchasing a quality bus at a competitive price. On an annual basis the Kansas Department of Transportation (KDOT) will issue an Invitation to Bid. Once the bids are received KDOT will forward them to the Kansas Department of Education for review and award recommendation. Once an award recommendation is received KDOT will award the contracts. Kansas Unified School Districts and Interlocal Cooperative Agreements will be able to electronically access and compare the contract pricing received from each vendor on available base bus specifications and their individualized bus configurations of choice.
Neither KDOT nor the Kansas Department of Education (KSDE) can guarantee that the buses actually supplied will meet the base bus specifications. Dealers, by bidding in the program, have agreed to meet all base bus specifications as stipulated in the Invitation for Bid, and as detailed in the bus procurement software program, so please be sure to review all bus specification details with each vendor prior to placing an order. When comparing prices between dealers, please be cognizant of options marked with notes and/or comments. If you have questions contact the vendor for clarification.
While the Kansas Bus Purchasing Program strives to provide for all bus configurations, no program of this size, scope, and complexity can cover every possible eventuality. Therefore, the program requires you to VALIDATE your bus design with your selected dealer(s) BEFORE you go to your Board of Education for purchasing authorization. It is easier to verify first rather than having to go back to the Board with “adjustments.” We cannot stress this validation step strongly enough!
Please also remember that in order to meet statutory competitive bid requirements for the purchase of a bus exceeding $20,000; you will need to compare prices based on your individual bus configuration from each vendor. If not awarding to the low bid meeting your specifications you will need to document the justification for awarding your order to other than the low bid. While this contract establishes contract pricing, low bid for each individual bus configuration is established through the comparison of prices received from all vendors.
The bid calls for completed bus prices to be Freight On Board (FOB) your school district delivery site. The school district should understand that additional charges may be incurred if the ordered bus is not accepted on the agreed-upon delivery date. Requesting a later delivery date may cause delays in delivery time. The bid calls for all buses to meet current National School Transportation Specifications and Procedures, all applicable Federal Motor Vehicle Safety Standards (FMVSS's), and all applicable State and Federal Laws.
The current Kansas Bus Purchasing Program contract will be open for use by Kansas Unified School Districts and Interlocal Cooperative Agreements starting November 1, 2018 through October 31, 2019.
Click Here to Enter the Program
INVITATION FOR BID
Contract period November 1, 2018 - October 31, 2019
Kansas Bus Purchasing Program
INFORMATION & HELP DOCUMENTS
Building a Bus Step by Step Instructions
Cloning a Bus for Vendor Review
Conventional Bus Specifications
Type A and AII Bus Specifications
Front Engine Transit Specifications
Rear Engine Transit Specifications
Type A Ford Transit Bus
Type A Ram Low Floor
Vendors Contact Information
The following is a partial list of School Bus Vendors who service Kansas School Districts.
American Bus Sales
American Bus Sales
Blue Bird Bus
Kansas Truck Equipment Company, Inc.
Midwest Transit Equipment, Inc.
National Bus Sales
National Bus Sales
Midwest Bus Sales, Inc.
TransNational Bus Sales
TransNational Bus Sales
The Kansas Department of Administration Office of Facilities and Procurement Management bids school passenger vehicles and other items which Kansas School Districts can purchase. More Information can be found on their website: http://www.da.ks.gov/purch/Contracts/
The State Vehicle Contract Bid Numbers are: EVT0003905 / EVT0003983 / EVT0004500 / EVT0005213.
State Vehicle Contract Pricing & Options
For any questions on state vehicle contracts, please contact the contract administrator:
The Kansas Department of Administration, Office of Facilities and Procurement Management currently has a procurement contract for Auctioneer Services with Purple Wave to provide on-line auction services. School Districts are eligible to use this contract service to sell their used school buses. For more information contact:
Kansas Procurement Contract Detail
Purple Wave Government Services
Per K.S.A. 72-6760, no expenditure involving an amount greater than $20,000 for construction, reconstruction or remodeling or for the purchase of materials, goods or wares shall be made by the board of education of any school district except upon sealed proposals, and to the lowest responsible bidder.
KSDE Finance Team Competitive Bidding Guidelines (PDF)
Kansas School Districts can use State of Kansas contracts for purchases as an alternative to going through the competitive bidding process. All State procurement contracts can be viewed on-line at the Kansas Department of Administration, Office of Facilities and Procurement Management website.
School Bus Safety Director
School Bus Safety Assistant Director
School Bus Training Coordinator
Senior Administrative Assistant
The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. (more information...)
To accommodate people with disabilities, on request, auxiliary aides and services will be provided and reasonable modifications to policies and programs will be made. To request accommodations regarding accessibility please contact the Office of General Counsel by email or at 785-296-3204.