All Kansas School/Activity Bus Drivers are required to have a physical regardless of the passenger rating of the bus. All individuals primarily hired to provide transportation in a school passenger vehicle are required to have a physical. Per K.A.R. 91-38-6, the physical requirement shall be those found in the U.S. Department of Transportation, Federal Motor Carrier Safety Administration (FMCSA) regulation 49 C.F.R. 391.41 which states .“A person subject to this part must not operate a commercial motor vehicle (in our case a school/activity bus and or school vehicle) unless he or she is medically certified as physically qualified to do so”. The Kansas Department of Education is committed to having Kansas School/Activity Bus and or School Vehicle Drivers be medically certified and physically qualified and has no intention of deviating from this requirement.
The phyisical shall be completed using either the Federal Medical Examiners Report and Certificate or the Kansas State Department of Edcuation Medical Examiners Report and Certificate.
Federal Medical Examiner Report MCSA 5875 (PDF)
Federal Medical Examiners Certificate MCSA 5876 (PDF)
Find a certified Medical Examiner for Category #1 drivers
FMCSA Medication Information
Federal Schedules of Controlled Substances
School/Activity Bus Drivers and School Vehicle Drivers, who are employed by a school district and have not declared category #1 or #3 on their medical self-certification may use the exception for government entities found in 49 CFR 390.3. They may have their family physician or other medical examiner of their choice, who is not on the National Registry of Certified Medical Examiners perform the physical. A Doctor Notification document is linked below which can be provided to the medical examiner to explain this exception.
The Kansas State Department of Education Medical Examiners Report & Medical Examiners Certificate, form SBSU_MER & form SBSU_MEC can be used in lieu of MCSA 5875 and MCSA 5876. Forms SBSU_MER & form SBSU_MEC can only be used if the driver meets the following:
KSDE Physical Form SBSU_MER & SBSU_MEC
Doctor Notification Letter
Kansas State Department of Education Physical Waiver Information
A class A or B, CDL is required for an activity/school bus with a gross weight rating of 26,001 pounds or more and/or rated for passenger capacity of 16 or more, including the driver. A class A, B, or C, CDL is required for activity/school buses with a gross weight rating of 26,000 pounds or less and/or rated for a passenger capacity of 16 or more, including the driver. An activity/school bus rated for less than 16 passengers, (14 passengers + the driver) and has a gross vehicle weight rating of less than 26,000 pounds is not required a CDL. These individuals are required a valid regular DL. The School/Contractor is required to have a copy of the license on file for anyone driving a activity/school bus or school passenger vehicle.
A "P" and "S" endorsement is required on a Commercial Driver's License (CDL) for the operation of both an activity buses and school buses. To obtain the endorsement you will have to pass a "P" and "S" endorsement knowledge test and a road test in a school bus representative of the type of school bus you will be driving. If you don't already have the "P" endorsement, you will have to pass the "P" endorsement knowledge test.
Kansas Department of Revenue Driver Control maintains driving records and processess changes to driving privileges such as restrictions, suspensions, revoked licenses and reinstated licenses. Driver Control can assist you with the following regarding Kansas drivers' licenses or driving records:
Kansas Department of Revenue
Free Kansas Department of Revenue Drivers License/CDL status check website
Medical Self-Certification Changes Kansas Department of Revenue on-line Certification Form
Kansas Commercial Drivers License Manual Revised March 2019
Kansas CDL Manual (PDF)
Classes of CDL, Endorsements and Restrictions (PDF)
Kansas Department of Revenue
14 Passenger Bus Document (PDF)
When accepting job applications for prospective school bus drivers your job application should include a 10 year prior history and you must check the person’s CDL drug and alcohol testing history with any previous employer (required to do testing) who employed the person during the previous three years. (49 CRF 382.413)
Per KAR 91-38-6, a governing body shall not employ or retain to transport students any person who discloses or whose driving record indicates that, within the past 10 years, the person has been convicted of DUI.
The school district must get the prospective employee’s written consent to seek the information from these employers. The person must list all previous and current employers within the last two years. If the person doesn’t list previous employers or refuses to sign the consent form, you cannot allow the person drive for you. The consent must be a specific release authorizing the new employer to receive testing information from a specific former or current employer about a specific employee. A separate release form for each past employer in the previous two years is required.
Sample Consent for Alcohol and Drug Testing (May be printed on School District Letterhead)
If the prospective employee has had a failure of an alcohol and or drug test AT ANY TIME in the past the prospective employee is not eligible to drive a school bus until this individual completes a SAP (Substance Abuse Program) return-to-duty requirements in 49 CFR Part 40.
After successfully completing the SAP requirements, the employee may be eligible to return to driving a school bus. But, before an employer can return the person to driving a school bus, a SAP must determine that the employee successfully complied with the recommended treatment and education. The employee must then have a return-to-duty test and the test result must be negative.
The SAP will also develop the employee’s follow-up testing plan – outlining for the employer the number and frequency of follow-up testing that will take place.
You are then responsible for ensuring that the employee is tested according to the SAP’s follow-up plan. These tests can be for drugs or alcohol or both.
The SAP must direct at least 6 follow-up tests in the first 12 months after the person returns safety-sensitive duties. However, the SAP can direct more tests and may extend them for up to five years.
School Bus Contract Providers should be aware of their requirements under FMCSRs (Federal Motor Carrier Safety Regulations).
Your alcohol and drug testing contract provider (if you are using one) should be able to help you locate a SAP provider.
School Districts are not exempt the requirements of Alcohol and Drug Testing as set forth in 49 CFR Part 40.
What Employers Need To Know About DOT Drug and Alcohol Testing (PDF) Guidance and Best Practices published by
the U.S. Department of Transportation
Post-Accident Drug & Alcohol Testing Flow Chart (PDF) Post-Accident Alcohol and Drug Testing for Kansas School Bus Drivers involved in an accident.
Medical Certification is part of the CDL, any person applying for a CDL on or after January 30, 2012 must certify with the State's Driver's License Agency to one of four categories:
The Kansas Department of Revenue advises after your initial self-certification you will have to recertify when:
1. Anytime you change categories.
2. Anytime you renew your CDL.
3. Anytime you upgrade your CDL class. (go from a class B to a class A)
4. Anytime you add endorsements to your CDL
5. Anytime your medical card expires if you are a category 1.
It is important for CDL holders to understand & know their medical self-certification category and check their status on-line at least annually.
If your driver is a medical self-certification category #1 or #3, a copy of the medical examiners certificate has to be sent in and has to be done by an examiner on the National Registry of Certified Medical Examiners. If the driver is a category #1 or #3 an updated medical examiners certificate must be submitted to the state every time it expires.
If the school bus driver works and drives only for the school district, we recommend they be a category #2 on their medical self-certification. Category #2 drivers DO NOT send a copy of their medical examiners certificate to the state. Category #2 is an interstate classification which means the driver can legally drive a school bus out of state. Drivers can change their medical self-certification category at any time if they were to get a job where a category #1 was required. .
You may certify or change your certification anytime provided your CDL status is valid using the Kansas Department of Revenue on-line certification form.
Kansas Department of Revenue on-line Certification Form
You may also certify using a paper form http://www.ksrevenue.org/pdf/cdl_med_cert.pdf
and mailing or faxing to:
Attn: Medical Certification
P.O. Box 2188
Topeka, KS 66601
Click on links below for more information:
Frequently Asked Questions About Medical Self Certification
(Kansas Department of Revenue)
K.S.A. 72-72-6626 (prior law 72-5213). requires employees of the school district, who come in regular contact with the pupils of the school district, to submit a certification of health and this certificate shall establish the employee is free from tuberculosis.
Kansas Department of Health & Environment Tuberculosis Control Program
Certification of Health for School Personnel (PDF) -- This form is to be completed by the applicant, or employee, and signed by a Licensed Physician stating that the individual has been tested for Tuberculoses pursuant to K.S.A. 72-72-6626 (prior law 72-5213).
All new activity/school bus drivers or individuals primarily hired to provide transportation in a school passenger vehicle must sign a disclosure statement meeting the requirements of KAR 91-38-6 which includes:
Sample Disclosure Statement
After an individual passes the written test for a CDL and or the S endorsement, the individual is issued a Commercial Learners Permit (CLP). A mandated 14 day waiing period per federal law (49 CFR 383.25) is required prior to scheduling the skills test for the CDL and or S endorsement. This same federal law prohibits a CLP holder from transporting students prior to obtaining his or her CDL.
49 CFR 383.25
Commercial Driver's License Skills Testing Offices
A final rule on minimum entry-level CDL training requirements was issued in December 2016 by the FMCSA (Federal Motor Carrier Safety Administration). The effective date of the final rule is June 5, 2017 with the compliance date at this time being Feb. 7, 2020.
ELDT (Entry Level Driver Training) revises the mandatory training requirements for entry-level operators of commercial motor vehicles including school buses who are required to possess a Class A or Class B CDL (Commercial Driver's License) or a hazardous materials (H), passenger (P), or school bus (S) endorsement for their license for the first time.
Follow this link to view frequently asked questions from FMCSA regarding ELT (Entry Level Training).
KSDE ELDT Basics Overview (PDF)
School Bus Safety Director
School Bus Safety Assistant Director
School Bus Training Coordinator
Senior Administrative Assistant
The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. (more information...)
To accommodate people with disabilities, on request, auxiliary aides and services will be provided and reasonable modifications to policies and programs will be made. To request accommodations regarding accessibility please contact the Office of General Counsel by email or at 785-296-3204.