1.  The Federal Regulations
2. The Provisions      (2012 Provisions)  
3. The Office of Management and Budget (OMB) Circulars
4. The Program Directors' Handbook from your Commission and any other policies the Commission may have. The Federal Regulations, Provisions and OMB's however always take priority.
   
   In addition to the above documents programs are held to their submitted grant application and program design. 
   
   All relevant staff should be provided a copy of their program's application.         

CNCS provides the Federal Regulations and the Provisions online in PDF and searchable database format:
http://www.americorps.gov/for_organizations/manage/index.asp

The main page for the OMB Circulars is as follows:
http://www.whitehouse.gov/omb/circulars/index.html
The page specific to educational and non-profit institutions is as follow:
http://www.whitehouse.gov/omb/circulars_index-education/
Circulars that are not online may be obtained by calling: 202.395.3080.

PERFORMANCE MEASURES

http://www.nationalserviceresources.org/npm/ac

REPORTING

All programs must provide progress reports and fiscal reports on a quarterly basis, as well as send their program directors to quarterly meetings.

Quarterly Reporting Program 

OnCorps is the Kansas Volunteer Commission's quarterly reporting program. Please check the following url for upcoming webinars on how to use this valuable tool (see right hand side of page):
http://www.oncorpsreports.com

Directors must have an account obtained via the KVC and sign in at
http://www.americorpsks.org .  Please note - All reporting is done through OnCorps. eGrants is completely independent of this site and is used for applying for grants and enrolling/exiting members.

Manuals for OnCorps Reporting:

OnCorps Progress Reports.pdf

OnCorps Fiscal Reporting.pdf
          
         

Topics:

Background Checks: Required for Members and Relevant Staff




Calendar, AmeriCorps Kansas
2012-2013 AmeriCorps Kansas Calendar

Change of Status
Change_of_Status_AmeriCorps_Kansas.doc
All programs must complete and file the AmeriCorps Member Change of Status Form for any AmeriCorps Member that undergoes a change from Active or Suspended Service status to: 1) Suspended Service, 2) Termination, 3) Transfer Out, or 4) Reinstated/Active. This form is mandatory for all changes and should be completed in a timely and thorough manner. All programs must complete and file the for any AmeriCorps Member that undergoes a change from Active or Suspended Service status to: 1) Suspended Service, 2) Termination, 3) Transfer Out, or 4) Reinstated/Active. This form is for all changes and should be completed in a timely and thorough manner.

Child Care Provider
 GAP Child Care Provider (PDF)
Link:  Gap Solutions Inc.: http://www.americorpschildcare.com/ 

Civic Engagement (free training materials)

    A Guide to Effective Citizenship Through AmeriCorps / Active Citizens 101:

    http://www.crf-usa.org/civic-engagement/civic-engagement-curriculum.html 

    A Roadmap to Civic Engagement:
    http://www.americorpsconnect.org/content/creating-roadmap-civic-engagement        

Direct Service:
AmeriCorps State members are primarily for direct service, NOT capacity building.  If a program wants members for primarily capacity building they should apply for a VISTA program.
AmeriCorpsStateVersusAmeriCorpsVISTA.pdf 

Education Award Powerpoints for Members:

AmeriCorps/Education_Award_10_11.ppt 

Managing the Education Award with My AmeriCorps.pptx

Education Award Links:

http://www.americorps.gov/for_individuals/benefits/benefits_ed_award.asp 
http://www.americorps.gov/for_individuals/benefits/benefits_ed_award_faq.asp
http://edaward.org/
       
eGrants
eGrants is used to apply for AmeriCorps grants; to enroll, suspend, exit members (within 30 days of said change) and assign service locations for members, also within 30 days.  Programs and individuals must register with eGrants to obtain an account.
Link:  http://www.nationalservice.gov/egrants/index.asp 
Link:  eGrants Help https://egrants.cns.gov/espan/webhelp/!SSL!/WebHelp/eGrants.htm 
Manual:  eGrants_My_AmeriCorpsPD09v5.pdf
FAQ: eGrants_frequently-asked-questions-090409.pdf

eGrants - Assigning Service Sites

Member Contract Template
KVC_Member_Contract_Tempate_2011_2012.docx       

Member Development

Sample Member Development Plans:
http://www.nationalserviceresources.org/samples/americorps-member-performance-and-professional-development-plan

http://www.nationalserviceresources.org/files/sample-forms/AmeriCorps_Member_Personal_Development_Plan.pdf

Sample Training Evaluation:
http://www.nationalserviceresources.org/files/sample-forms/Year-end_Member_Training_Evaluation.pdf

Member Files

Member File Review May_7_2012.docx
Use this checklist to make sure member files are complete with needed        

Member Handbook Template
KVC_Handbook_Member_Template_2011_2012.doc

       
My AmeriCorps
         My AmeriCorps is the portal applicants use to register their identities and seek and apply for AmeriCorps member positions.  It is also the portal that they will use to administer their Education Award if they successfully complete their term; apply for loan forbearance for qualified Title IV eduction loans; and request interest payment on those loans.  
Link:  https://my.americorps.gov/mp/login.do 
Manual:  myamericorps_for_members.pdf

      

Nondisplacement, Nonduplication
AmeriCorps federal monies should not be regarded as an additional funding stream for existing services.  If awarded, the bulk of the funds will be designated to support the hosting of national service AmeriCorps members, which programs will recruit and enroll in national service within their host agency.  AmeriCorps members are never meant to replace an agency's employees or regular volunteers, or take over their duties.  Please see:       
Nonndisplacement_Nonduplication of Employees and Their Duties.pdf


Orientation Powerpoint - Member
member_orientation_2011_97_2003_version.ppt


Orientation Powerpoint - Program Director
AmeriCorps_Program_Director_Orientation.ppt
       
Program Evaluation
All programs must have an objective program evaluation at least once during their 3 year grant cycle.  A-133 grantees should arrange an external evaluation while the others may develop an internal process.  Here is a sample of a program evaluation:
http://www.nationalserviceresources.org/samples/americorps-evaluation-plan 

Sample Independent Program Evaluation:
http://www.nationalserviceresources.org/americorps-state-and-national-programs-sample-evaluation-plan-independent-evaluation

Program Evaluation: Principles and Practices:
http://www.nationalserviceresources.org/online-library/items/m3320
      
      

Pronunciation of AmeriCorps


Recruitment and Retention Training Topics: YouTube Presentations:       

  The following video clips were taken during a March 2011 training on the topics of recruitment and retention. They are:
            
   Advertising:
                      http://www.youtube.com/watch?v=JpTq4_v4_Q0 5 Min

                      Recruitment; Member Qualities:
                      http://www.youtube.com/watch?v=xHAIig3XNBE 9 Min

                      Recruitment; Outreach Tips:
                      http://www.youtube.com/watch?v=Zx2zPiqqlyo 13 Min

                      AmerCorps Members: Part of a national service   
                      movement, not employees-
                      http://www.youtube.com/watch?v=XXhGMyuLe-k 1 Min 40 Sec

Unemployment Benefits and AmeriCorps Members in Kansas
As AmeriCorps members are not considered employees they are not eligible for unemployment compensation based on AmeriCorps service in the state of Kansas. Please contact the KVC office if you need a letter stating this policy.

Volunteers
Every AmeriCorps Kansas programs commits to recruiting volunteers!

As AmeriCorps members are not considered employees they are not eligible for unemployment compensation based on AmeriCorps service in the state of Kansas. Please contact the KVC office if you need a letter stating this policy.Every AmeriCorps Kansas programs commits to recruiting volunteers!

Helpful Links
              
AmeriCorps
http://www.AmeriCorps.gov

CNCS Resource Center
There are a multitude of resources here!
Check it out!
http://nationalserviceresources.gov







EnCorps
http://encorps.nationalserviceresources.org/index.php