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Contact:

Howard Shuler
Interim Director - Title Programs and Services
Phone: 785-296-3069
Email: hshuler@ksde.org

Online Kansas Improvement Notebook

Monitoring Tool: Districts

This tool maybe used by districts to monitor for implementation. This tool is used by KSDE when monitoring the plans of districts on improvement. KSDE will review supporting documentation during an onsite visit and will note the supporting documentation in the comments section.

Download the entire Monitoring Tools for Districts (Word

)

USD Number:	USD Name:
District Contact:		Date of On-Site Monitoring:
Participating USD Staff:
Participating KSDE Staff:

Monitoring Tool for Districts on Improvement
Indicators of District Instructional Support	Examples of Supporting Documentation	Emerging Practice	Established Practice	Not in Place	Comments
1. The district planning team ensures that all schools are supportive of district wide initiatives outlined in the Integrated Improvement Plan for the district.	-RBSD Plans -Integrated Improvement Plan for Districts
2. The district monitors schools’ use of aligned curriculum and standards-based instruction.	-Walk Through District Audits -Lesson Plans -Curriculum Guides
3. The district monitors implementation of scientifically research based strategies in reading and math.	-Integrated Improvement Plan for Districts -Walk Through District Audits -RBSD Plans
4. The district monitors a multi-tiered system of student support/interventions in all schools.	-Integrated Improvement Plan for schools and districts -Walk Through District Audits
5. The district ensures that all schools engage in frequent monitoring of student progress.	-Formative Assessment Data -Agenda of PD Activities -Minutes of PLCs -Electronic Data Room/Walls

Indicators of Professional Development	Examples of Supporting Documentation	Emerging Practice	Established Practice	Not in Place	Comments
1. The district planning team has explained and clarified the relationship of the Integrated Improvement Plan and the issues involved with being on improvement.	-Public Forums -District Newsletter -Agenda of Staff Briefings -Agendas -PowerPoint Presentations -Board Minutes
2. Professional Development opportunities are clearly communicated and disseminated by the district to all staff.	-Other Media Tools -Agendas -PowerPoint Presentations -District Newsletter Updates District Website
3. Technical assistance and professional development has been provided to those school(s) identified on improvement.	-Technical Assistance Plan -Agendas -Minutes of Meetings
4. District support has been provided for staff collaboration and follow-up for professional development opportunities.	-District Calendar -Board Minutes -RBSD Plans
5. The district planning team supports progress toward the district improvement goals by providing appropriate, high quality professional development.	-Agendas -District Prof. Development Plan -District Calendar
6. The district planning team monitors the appropriate use of the 10% set aside of Title I, Part A funds.	-Title I Budget and Pos -Agendas -Minutes of Meetings

Indicators of Parental Involvement	Examples of Supporting Documentation	Emerging Practice	Established Practice	Not in Place	Comments
1. The district has provided written notice to parents and families in a format and language that parents/ families can understand in regard to the district’s “on improvement” status.	-Website -Newspaper Articles -District Newsletter -Other Media Tools -Letters to Parents
2. The district has provided written notice to parents and families in regard to how parents/families can be involved in the district’s continuous improvement process.	-Letters to Parents -Website -Newspaper Articles -District Newsletter
3. The district ensures that all schools have effective methods to communicate between school and home.	-School Newsletters -School Website -Parent/School Meetings
4. The district has ongoing methods to communicate between parents and other community stakeholders.	-Website -District Newsletters -Public Forums -Newspaper Articles
5. The district supports schools in educating parents on improvement strategies and parental involvement activities.	-Parent Involvement School budgets -Parent/Community Liaison

Indicators of Data Analysis and Understanding	Examples of Supporting Documentation	Emerging Practice	Established Practice	Not in Place	Comments
1. The district supports schools in collecting a variety of data (achievement/assessment data, perception data, contextual data, demographic data, etc.).	-Charts, Tables, Graphs Sampling from schools
2. The district provides technical assistance to schools in a method to review data.	-Agenda -Minutes of meetings -PD Training Protocol
3. The district provides training to staff in analyzing data at the district, school, and student level.	-Agendas -Samples provided -Minutes from meetings
4. The district supports schools in regularly using data to make decisions regarding instructional practice.	-Data Results -Agenda -Minutes of meetings
5. Systems are in place to support teachers in analyzing data.	-RBSD Plan -PD Training Protocol -Instructional Coach Schedule

Indicators of Implementation for the Integrated Improvement Plan for the District	Examples of Supporting Documentation	Emerging Practice	Established Practice	Not in Place	Supporting Evidence
1. The district planning team ensures that staff in all schools have an awareness of the goals outlined in the Integrated Improvement Plan for the district.	-Presentations -Meeting Agendas
2. The district planning team effectively communicates to schools how the Integrated Improvement Plan for the district will be implemented.	-Presentations -Meeting Agendas
3. The district planning team monitors implementation of the Integrated Improvement Plan across the district.	-District Walk Through Audits -Agendas -Presentations
4. The district planning team adheres to timelines appropriate to the implementation of the Integrated Improvement Plan for the district.	-Agendas -Minutes of Meetings -Data Collection -Progress Reports
5. Shared responsibility and collaboration exists among the district planning team and its stakeholders.	-Meeting Minutes -Agendas
6. The district planning team helps to acknowledge the successful efforts school staff are making to reach the goals established in the Integrated Improvement Plan for the district.	-District Staff Newsletters -Newspaper Articles -Board Minutes

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Monitoring Tool: Districts

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