Planning Team and Core Leadership Team

DISTRICT and/or SCHOOL PLANNING TEAM

The district and/or school planning team develops the integrated improvement plan for the district and/or school. The responsibility of the district and/or school planning team includes reviewing data, identifying strengths and challenges, selecting Scientifically Based Researched (SBR) Strategies, establishing SMART Goals with a plan and determining implementation and monitoring protocols for adoption of the improvement plan.

The following chart suggests membership on the planning teams. The last column provides a place to identify the core leadership team. The core leadership team is drawn from the larger planning team and has at least two members: a person who serves as facilitator for both teams and a person who serves as the data coordinator for both teams. The facilitator and data coordinator are the primary contacts with the Kansas State Department if the district and/or school is on improvement for Title I or is accredited on improvement, conditionally accredited, or unaccredited for Quality Performance Accreditation (QPA). It is recommended that (1) one person fill no more than two roles on the team, and (2) no more than one of the asterisked roles may be filled by an employee of the school district. 

School Planning Team
Role	Name	Email address	Phone Number	Identify Facilitator & Data Coordinator
Superintendent or Representative
Principal or Principals’ Representative (It is recommended that each building on improvement be represented on the district team)
Site Council Member*
Community Member*
Family/Parent Representative*
General Education Teacher
Counselor, Social Worker, etc.
Special Education Educator
Local Consolidated Plan Contact
Teacher of English Language Learners
Title I Representative (If applicable)
Other

Download The School Planning Team Chart  (Word )

Core Leadership Team 

The core leadership team supports the work of the planning team and is comprised of membership from the planning team. The responsibility of the core leadership team includes preparation for planning team meetings, which includes generating agendas, and providing needed materials for the meeting. This could include gathering data, researching practices, strategies, programs, interventions, et cetera that are scientifically based in research, and drafting the improvement plans. The work of the core leadership team provides the foundation of the work of the district and/or school planning team(s). The connections between the core leadership team and the planning team are fluid and encourage collaborative workflow between the two groups.  Two critical people on the core leadership team are the planning facilitator and data coordinator.  

Facilitator 

  Responsibilities:

• oversee planning process, phases one, two and three
• organize, coordinate, and facilitate planning team meetings
• work closely with the superintendent throughout the planning process
• coordinate completion of planning team and leadership team documents and products
• attend trainings and regional meetings offered by the Kansas State Department of Education and others as needed
• understand and support the improvement planning process 

Knowledge and skills to consider when selecting a Facilitator:

• experience in school and district planning
• experience in group processes
• experience in coordinating projects
• willingness to engage in the improvement process and participate in training
• written, oral and listening skills
• ability to work with a diverse group of individuals

Recommended support for role:

• training opportunities
• provision of time to fulfill facilitator responsibilities
• fiscal and other resources to support planning efforts
• support from Data Collection Coordinator
• clerical support  

Data Coordinator 

Responsibilities:

• participate in planning process, phases one, two and three
• participate in planning team meetings
• participate in core leadership team meetings
• coordinate the selection, collection, display, sorting and discussion of district and/or school data
• work closely with the Facilitator throughout the improvement process
• attend appropriate trainings
• understand and support the school improvement planning process

  Knowledge and skills to consider when selecting a Data Collection Coordinator:

• expertise in utilization of technology
• willingness to engage in process and participate in trainings
• experience in collecting data from a variety of sources
• strong written, oral and listening communication skills
• ability to work with a diverse group of individuals

  Recommended support for role:

• appropriate training opportunities
• provision of time to fulfill data collection facilitator responsibilities
• fiscal and other resources to support data collection efforts
• local technical support, if available

   

Core Leadership Team		District Planning Team
Members: Example – Superintendent, Assistant Superintendent, and any other pertinent central office staff.		Members: Example – Core Planning Team plus school principals, representation across the district, including Title I, Special Education, general education, parents and community stakeholders.
Responsibilities	Outcomes	Responsibilities	Outcomes
Determine scope of participation in Kansas Improvement Process.      Periodically communicate progress to district school board and district stakeholders.	The planning team decides whether to adopt the entire Kansas Improvement Process or only those sections that strengthen existing processes.  Create awareness through a communication plan. Form effective partnerships.	Gathering and analyzing data.         Identifying SBR strategies/practices.	All performance data including all student groups, state assessments, all other kinds of data as listed on the “What to collect” worksheet  Select appropriate initiatives and strategies to support identified student learning needs
Select district/school planning team membership.  Assign improvement planning facilitator and data coordinator. Schedule and plan all meetings of the District Planning Team.	District/school planning team will be comprised of appropriate stakeholders. Ensuring that the Kansas Improvement Model is implemented. Ensuring that all relevant data is made available to the district planning team. Schedule for the year has been established with appropriate benchmarks.	Drafting the improvement plan(s).       Coordinating alignment between district and school plan(s).	District improvement and/or school improvement plan(s) are submitted in a timely fashion.     District and school improvement plans are aligned.
Develop a planning budget for improvement process.	Review fiscal and human resources and reallocate, if necessary.	Communicating information to all stakeholders and providing an opportunity for input.	All stakeholders are offered an opportunity to provide input and all federal requirements are fulfilled.
Monitor the implementation of the Kansas Improvement Model.	The process is adhered to and the improvement plan is created within the appropriate timeframe.	Monitoring the implementation of the district improvement plan and/or school improvement plan(s).	The district and school improvement plans are implemented. with fidelity.