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Civil Rights Data Collection - Kansas Support

The Office of Civil Rights (OCR) Civil Rights Data Collection (CRDC) gathers data on key education and civil rights issues in our nation's public schools, tracking performance toward the provision of equal educational opportunity. In early 2015, the U.S. Department of Education will be including all schools and school districts in the nation in the CRDC.

While all data for the CRDC must be submitted by Kansas school districts directly to the U.S. Department of Education, the Kansas State Department of Education is committed to assisting schools and school districts in this process as much as is possible. This website will serve as a central point for information on the CRDC for Kansas educators. As information becomes available, it will be provided here, so come back often to check for updates.

KSDE Resources

KSDE is committed to assisting districts with the CRDC.  The OCR is redesigning the functionality of the web application so that states can submit data directly to the CRDC.  Districts will still have the responsibility for the data reported on the CRDC and can chose whether or not they would like to use the KSDE supplied data.  Watch for further details about this option to be sent via email communications. 

KSDE email support - crdcks@ksde.org  Only for questions specific to KSDE data pre-population.  All support questions related to functionality and access to the federal CRDC application will need to be sent to the appropriate federal contacts as noted below. 

This Excel document created by KSDE outlines the data elements required in the CRDC.  Using this document, Kansas school districts can determine what additional information will need to be collected in order to complete the CRDC. The Excel document can be easily sorted and filtered to identify which data elements that districts have previously reported to KSDE that can in turn be aggregated and used to pre-populate the CRDC by KSDE. 

(Note:  KSDE did not include any of the 13-14 optional data elements.)

Federal Office of Civil Rights (OCR) Resources

NEW as of 1/20/15

SUBJECT LINE: Important information about CRDC Launch Date


The new 2013-14 Civil Rights Data Collection (CRDC) system will launch in early February 2015.  The official due date for the 2013-14 CRDC will be set no earlier than 75 days after the official launch.  Approximately two weeks prior to the official launch of the CRDC system, your school district will receive a letter with the official due date.  Once the system launches, you will receive an email from the CRDC system requesting you to verify your email address and create a password to access the website.

We would encourage you to use this time to gather the required data and begin to prepare your submission.  Helpful information about preparing for the CRDC is available through the CRDC Resource Center at https://crdc.grads360.org, including flat file specifications and worksheets to prepare your data submission.   Additionally, the following planning documents may help you prepare for this important data collection:

·         2013-14 CRDC Planning Checklist: https://crdc.grads360.org/#communities/pdc/documents/5238

·         How to Organize Submissions: https://crdc.grads360.org/#communities/pdc/documents/5592

·         2013-14 CRDC Data Collection Planning Guide: https://crdc.grads360.org/#communities/pdc/documents/5180

·         Excel Data Collection Template, School Form:


·         Excel Data Collection Template, LEA Form:


If you are new to the CRDC, the Resource Center contains a Starter Kit that provides several tip sheets and responses to frequently asked questions that you might have concerning the CRDC. The Starter Kit is available at https://crdc.grads360.org/#program/starter-resources

The CRDC Partner Support Center is also available to answer any questions you may have concerning the data collection process.  You can contact the CRDC Partner Support Center by email at crdc@sanametrix.com or by phone at 844-338-2732.           



OCR CRDC HELP DESK - CRDC@sanametrix.com

The Partner Support team at CRDC@sanametrix.com is available to address your concerns and questions regarding the collection, collection tools, submission inquiries and specific school data inquiries.

OCR CRDC web page - http://www2.ed.gov/about/offices/list/ocr/data.html 

This website will give you background of the CRDC, links to the OMB approval of the data collection, specifications of tables and fields that are to be reported, a calendar of expected open and close dates, a Q&A document along with access to prior years collections.

OCR CRDC Resource Center - https://crdc.grads360.org/#program

This website is an additional tool where you can learn about and prepare for the CRDC.  There are many publications and tools for your reference.

OCR CRDC Advanced Website (AWS) - http://2013crdc.org 

This website is where districts will enter profile information prior to the actual data collection.  Information entered on this site includes items such as the contact person for each district for the CRDC reporting and what school buildings will be included in the reporting.  


2013-14 CRDC Calendar download files PDF

2013-14 and 2015-16 CRDC Questions & Answers download files MS WORD


KSDE IT - Team Director
Lane Wiley

KSDE IT - CRDC Project Manager
Linda Smith

KSDE IT - Help Desk for CRDC

US Department of Education contact:
1-888-329-3336 (fax)
1-888-403-3336 (TTY/TDD)

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