The voluntary Kansas Bus Purchasing Program is designed to assist Kansas Unified School Districts and Interlocal Cooperative Agreements in purchasing a quality bus at a competitive price. On a bi-annual basis the Kansas Department of Transportation (KDOT) will issue an Invitation to Bid. Once the bids are received KDOT will forward them to the Kansas Department of Education for review and award recommendation. Once an award recommendation is received KDOT will award the contracts. Kansas Unified School Districts and Interlocal Cooperative Agreements will be able to electronically access and compare the contract pricing received from each vendor on available base bus specifications and their individualized bus configurations of choice.
Neither KDOT nor the Kansas Department of Education (KSDE) can guarantee that the buses actually supplied will meet the base bus specifications. Dealers, by bidding in the program, have agreed to meet all base bus specifications as stipulated in the Invitation for Bid, and as detailed in the bus procurement software program, so please be sure to review all bus specification details with each vendor prior to placing an order. When comparing prices between dealers, please be cognizant of options marked with notes and/or comments. If you have questions contact the vendor for clarification.
While the Kansas Bus Purchasing Program strives to provide for all bus configurations, no program of this size, scope, and complexity can cover every possible eventuality. Therefore, the program requires you to VALIDATE your bus design with your selected dealer(s) BEFORE you go to your Board of Education for purchasing authorization. It is easier to verify first rather than having to go back to the Board with “adjustments.” We cannot stress this validation step strongly enough!
Please also remember that in order to meet statutory competitive bid requirements for the purchase of a bus exceeding $20,000; you will need to compare prices based on your individual bus configuration from each vendor. If not awarding to the low bid meeting your specifications you will need to document the justification for awarding your order to other than the low bid. While this contract establishes contract pricing, low bid for each individual bus configuration is established through the comparison of prices received from all vendors.
The bid calls for completed bus prices to be Freight On Board (FOB) your school district delivery site. The school district should understand that additional charges may be incurred if the ordered bus is not accepted on the agreed-upon delivery date. Requesting a later delivery date may cause delays in delivery time. The bid calls for all buses to meet current National School Transportation Specifications and Procedures, all applicable Federal Motor Vehicle Safety Standards (FMVSS's), and all applicable State and Federal Laws.
The current Kansas Bus Purchasing Program contract will be open for use by Kansas Unified School Districts and Interlocal Cooperative Agreements starting February 1, 2016 through July 31, 2016 (prices have been extended till October 31, 2016).
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Kansas Bus Purchasing Program
INFORMATION & HELP DOCUMENTS