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KEEP for Building Leaders

Who can use KEEP? How often are educators evaluated?

Who can use KEEP?

All teachers who have a Kansas teacher license will be in the EDCS data base and able to use the KEEP Evaluation System and Repository. Other professional staff such as nurses, school psychologists, speech pathologists, etc. who do not hold teacher licenses, but do hold other types of state licenses, will be evaluated using the same evaluation processes that they have used in the past.

How often are teachers evaluated?

  • Teachers in their first two years of teaching - Evaluated once each semester.  To be completed by the 60th day of the semester.
  • Teachers in their 3rd and 4th year - Evaluated once per year.  To be completed by February 15th.
  • Teachers in their 5th year and beyond - At least one time every three years.  To be completed by February 15th.
  • Retired and Rehired teachers - Teachers who have taken KPERS retirement and have then been rehired back will be considered as new hires, and will be evaluated with 2 cycles per year for their first and second year in rehires/new hires status. Please use this opportunity to enhance your on-going professional development goals and mentoring discussion with your building leader. Your expertise and experience will be utilized effectively through the evaluation process.

Access KEEP Web Application

Log into KEEP through Authenticated Web Applications: https://online.ksde.org/authentication/login.aspx

Information on How to Use the EDCS and KEEP Web Applications

Building Leader Resources

General Information about KS Educator Evaluation Systems:

KEEP System Specific information:



    General Information about Kansas Educator Evaluations

    KEEP Evaluation Process for Teachers

    Full Version (PDF)


    Educator Evaluator Overview

    Full size (PDF)

    The KSDE method and final guidelines that include student growth as a significant factor in its teacher and principal evaluation and support systems are as follows:


    1. LEAs may select an evaluation system of choice for the instructional practice component--such as the Kansas default model (KEEP), commercial vendor based, or an LEA locally developed evaluation system, provided each district submits the annual Kansas D2 Assurances form stating how they will meet the six guidelines stipulated in the Kansas Flexibility Waiver.
    2. All Kansas LEAs will determine an overall Summative Evaluation Rating per evaluated educator regardless of the evaluation system chosen by a district.
    3. A Summary Rating for Student Growth Measures will be determined by using some combination of three approved student growth measures. One growth measure, as described on the Summary Rating Matrix, must be a Kansas State Assessment for those teachers of tested grades and subjects.
    4. A teacher/principal must meet two of three growth measures in order to receive a Summary Rating of Effective.
    5. KSDE will define for the state what it means to meet growth on Kansas State Assessments.
    6. A Summary Rating for Educator Instructional Practice will be determined by using the vetted rubrics for any evaluation system chosen by a district.
    7. A Summary Rating for Student Growth and a Summary Rating for Educator Instructional Practice, combined, will determine the overall Summative Evaluation Rating. School districts decide upon substantial weightings that are describable and defensible for Summary Rating #1 and #2 to complete the Summative Evaluation Rating.

    Educator Evaluation Contacts

    Teacher Licensure and Accreditation

    Team Director
    Dr. Scott Myers

    Assistant Director
    Bill Bagshaw

    Education Program Consultant
    Ann Yates
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    The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. (more information...)