The purpose of state special education funding is to supplement Federal allocations under the Individuals with Disabilities Education Act (IDEA), which currently funds approximately 19% of the total cost of providing special education and related services to eligible students. The Kansas Legislature has attempted to add to this limited Federal funding by allocating state funds in terms of a percentage of "excess costs", defined as the amount over and above the average cost of educating a student who is not receiving special education services. In most recent years, reimbursement to LEAs has been approximately 92% of excess costs. In addition to Federal Aid and State Categorical Aid, LEA's transfer the additional amount needed to cover the cost of special education from the LEA general fund.
The 92% figure includes reimbursement of medical-related services provided to Medicaid-eligible students received in the previous year. No margin of error exists for students whose parents do not grant consent for the school to release personally identifiable information in order to bill Medicaid, for billing errors, or for claims denied that were valid.
FY2018 Special Education Reimbursement Guide (PDF)
FY2017 Special Education Reimbursement Guide (PDF)
FY2016 Special Education Reimbursement Guide (PDF)
Payment Information (School Finance)
You need something other than District Read Only to create ID numbers for non-KSDE licensed staff. The district special education director or superintendent will approve access.
User Guide (getting staff ID numbers only) (PDF)
File Specifications for Staff ID Assignment Upload (PDF)
Blank Staff ID Assignment upload .csv file (can open in spreadsheet, contains header row) (.csv)
Excel file to pull numbers out of batch upload results (.xlsx)
Records created in CAPS can be modified by CAPS users, if a record was created by Teacher Licensure, the following form must be submitted to update names:
Form to update KSDE licensure name or address (PDF)
For assistance or questions, please contact Evelyn Alden firstname.lastname@example.org, 785-296-3868
Catastrophic Aid Form (Excel)
Contract FY (Word) (PDF)
Contract Revision FY (Word) (PDF)
Formula Memo FY 2017 (PDF)
To address the Special Education personnel shortage, the exact number and type of unfilled budgeted positions in the State is reported by districts. This information is used in reports required by the Federal Government, planning by the legislature, universities and colleges, the State Board of Education, and local education agencies.
Personnel Vacancy Report by LEA (PDF)
Personnel Vacancy Report by Area (PDF)
Kansas Education Employment Board
The guidelines for Categorical Aid are always found in the Reimbursement Guide, at the top of this page. These are forms and helpful guides and information for the program.
Form-Educational Interpreter Prof Dev Plan (Word) / (PDF) Send (scan/email) to Evelyn when completeForm-Hand Approval Request (Word) Send to Evelyn when complete
Guide-Begin Year Setup (PDF)Guide-Personnel Web User Guide (PDF)
Info-KSDE Endorsements/Categorical Aid Chart (PDF)Info-Interpreters and Categorical Aid FAQ (PDF)Info-Waivers and Provisionals Tip Sheet (PDF)Info-Which Kansas License works in which Early Childhood Education Setting for Categorical Aid? (PDF)Info-Webinar 8-6-2015 (PDF)
License Lookup-BSRB (SW) (external link)License Lookup-KBHE (OT, PT) (external link)License Lookup-KDADS (SL, RD, AU) (external link)License Lookup-KSBN (NU) (external link)License Lookup-KSDELink-Authenticated ApplicationsLink-Waiver Information page(Teacher Education/Licensure)
Main Team Page
Reports and Collections
Kansas Integrated Accountability System (KIAS)
Kansas Multi-Tier System of Supports (MTSS) (external link)
Kansas’ Technical Assistance System Network (TASN) (external link)
Problems with this page contact: